Course Registration Policies and Procedures
All Lincoln College students work closely with their assigned academic advisor to register for classes in their chosen campus program. In all campus programs, registration for summer classes and fall semester classes begins in March of each year; registration for spring semester classes begins in October of each year. Students should register early since class sizes are limited. Course registration procedures differ slightly between the campus programs as indicated below.
Traditional Academic Program Registration Procedure (Lincoln campus)
All Lincoln College students enrolled in traditional academic programs must meet with an academic advisor to discuss course choices and register for classes. The academic advisor will work with the student to complete an official registration form which must be filed with the Office of the Registrar.
Accelerated (ABE & New Normal) Program Registration Procedure (Plans of Study)
All students must meet with an ABE academic advisor to discuss course choices and register for classes. Each new student meets with his or her academic advisor to develop an original Plan of Study. The student’s signature on the Plan of Study expresses permission for the academic advisor to register the student for all future courses listed on the Plan of Study unless the student provides written instruction to not register for a course. The signed Plan of Study is valid for one calendar year from the date of the signature. As the student progresses through the Plan of Study, the academic advisor will assist the student in making changes to the Plan of Study as needed as the result of any schedule conflicts, interruptions in study or other academic concerns. Revised Plans of Study are not valid for future registration unless signed by the student.
Each semester, the academic advisor will register each student for all courses listed on the signed Plan of Study. If the student wishes to change the registration for the upcoming semesters, the student must notify the academic advisor in writing before the start of the course. The academic advisor will complete an official registration form which must be filed with the Office of the Registrar. Registration for summer classes and fall semester classes begins in March; registration for spring semester classes begins in October. Students who wish to deviate from their signed Plan of Study should notify their advisor in writing early.
Course Registration Holds
Regardless of campus program, if a student has an outstanding obligation to the College, a hold may be placed upon registration and the student will be unable to register for future classes or graduate with their degree until that obligation is met. Examples of unmet obligations and the attending registration holds include, but are not limited to, the following:
- Registrar Hold (e.g., missing official transcripts from an educational institution)
- Health Services Hold (e.g., required health records and immunization forms not on file)
- Financial Aid Hold (e.g., entrance or exit counseling not completed)
- Business Office Hold (e.g., student has an outstanding, unpaid balance on their account)
No student may register for classes for a subsequent semester unless the registration hold is cleared by the office which placed the hold. Students should consult the appropriate office to meet the obligation and remove the hold.
Course Credit Loads
Students may enroll at Lincoln College on either a full-time or a part-time basis. For the purpose of enrollment verifications, the following definitions apply for each campus program:
Traditional Academic Program Credit Load Status (Full-time/Part-time)
Traditional program students on the Lincoln campus must maintain enrollment in a minimum of 12 credit hours per semester to be considered a full-time student. Financial aid awards, as well as eligibility for residency in College housing, are based on full-time status. Sixteen credit hours is considered an average load for a student, and students must have the permission of their academic advisor to enroll in more.
Accelerated (ABE & New Normal) Program Credit Load Status (Full-time/Part-time)
All 5-week ABE students enroll at Lincoln College as part-time students and are enrolled in a maximum of 9 credits per semester (3-4 credits per session/sub-term at three sub-terms per semester). 8-week ABE students in the New Normal program generally enroll as full-time students in a maximum of 12 credits per semester (6 credits per 8-week session at 2 sessions per semester). New Normal 8-week students may enroll as part-time students as well (less than 11 credits in the semester) and should consult with their academic advisor regarding the timeline of the Plan of Study if they choose to do so.
No student may add a course, withdraw from a course, or change from one section of a course to another without the written consent of the academic advisor. All such changes must be filed with the Office of the Registrar on the official Add/Drop Form. Forms are available from the academic advisors and in the Office of the Registrar. Students should be aware that changes in the number of credit hours for which a student is registered may impact the student’s status as full- or part-time, tuition and fees charges, financial aid eligibility including satisfactory academic progress, eligibility for on-campus housing, and the timeline for degree completion. All students should consult with the appropriate offices to determine the effect of a change in credit hour registration.
Procedures and timelines for adding/dropping/withdrawing from a course vary between campus programs according to the nature of the delivery format of the campus program as indicated below:
Adding/Dropping a Course
Traditional Academic Program Add/Drop Period (See Academic Calendar for specific dates)
Adding a course: During the first week of each semester, traditional program students may add a class if space is available in the class. Students must meet with their academic advisor to complete the appropriate forms to be filed with the Office of the Registrar for the addition. No class may be added after the Registration Period ends on the published date.
Dropping a course: During the first week of each semester, traditional program students may drop from a course without academic record. To drop a course, a student must meet with their academic advisor to complete the appropriate forms to be filed with the Office of the Registrar for the drop. Until the official Drop process is complete, the student remains enrolled in the class.
Accelerated (ABE) Program Add/Drop Period (5-week and 8-week Formats)
Adding a course: An ABE student may add a class if space is available prior to the first class meeting of the course. Students contact their academic advisor to complete the appropriate registration forms for the addition according to the Registration Procedure outlined above. No class may be added after the class has already begun.
Dropping a course: An ABE student may drop a course without academic record until the end of the first week of the course. To drop a course, a student must contact the academic advisor who will assist the student in completing an official drop on the registration form which must be signed or be accompanied by the student’s written request to drop the course. Until the official Drop process is complete, the student remains enrolled in the class.
Course Withdrawals (Withdrawing from a Course)
Traditional Academic Program Course Withdrawal (See Academic Calendar for specific dates)
To withdraw from a traditional program course after the end of the Add/Drop Period, a student must meet with his or her academic advisor who will assist the student in completing an official withdrawal form which must be signed by both the student and the academic advisor. Until the official withdrawal process is complete, the student remains enrolled in the class.
A grade of “W” will be recorded when the withdrawal is processed prior to the posted deadline in the traditional program Academic Calendar. After that date, a grade of “WF” is recorded when a student is doing “D” or “F” work; a grade of “W” is recorded when the student is doing work of “C” or better. All withdrawals should be processed prior to the last two weeks of the semester. No students will be allowed to withdraw after that point unless approved by the Vice President for Academic Affairs.
Accelerated (ABE) Program Course Withdrawal (5-week and 8-week Formats)
To withdraw from a course after the end of the first week of the course, an ABE student must contact their academic advisor who will assist the student in completing an official withdrawal on the registration form which must be signed or be accompanied by the student’s written request to be withdrawn from the course. Until the official withdrawal process is complete, the student remains enrolled in the class.
If the withdrawal is processed prior to the end of week three (3) of a five week course or week six of an eight week course, a grade of “W” will be recorded on the student’s official record (see the Academic Calendar earlier in this catalog for session start-end dates). After the start of week (4) of a five week course or week seven of an eight week course, a grade of “WF” will be recorded if the student is doing D or F work at the time of the withdrawal; a grade of W will be recorded only when the student is doing C or better when the withdrawal is processed after the start of week four.
ABE students should be aware of how a withdrawal may affect tuition charges, financial aid eligibility, satisfactory academic progress, and their Plan of Study completion timeline.